Manager Procurement – BOTSWANA SAVINGS BANK

Core Accountabilities and Responsibilities

1. Develop procurement strategies, plans and tactics for both direct and indirect expenditures and monitor performance against said plans.
2. Develop, implement and update policies and procedures for all procurements of the organisation and advise the Regulator on any possible modifications.
3. Analyse market and supply chain dynamics related to supplier proposals to develop a matrix of negotiation scenarios.
4. Develop and manage procurement contracts, contract audits for key contracts and overall methodology/process updates for contract related processes.
5. Manage the procurement function’s capacity building and maintenance.
6. Manage contract indexers to ensure accurate and timely archiving / retrieval of commercial documents for procurement purposes.
7. Oversee the day-to-day provision of long-term outsourcing services to the organisation.
8. Vets and review Consolidated Evaluation Reports in preparation for  Procurement Oversight ‘s pre-adjudication.
9. Study current markets and suppliers in order to develop relationships with key suppliers.
10. Determine adequacy of internal controls related to procurement system.
11. Manage the evaluation of potential vendor, contractors and suppliers including cost/price analysis, audit, environmental, reporting and technical compliance.
12. Compile procurement reports for review by Chief Finance Officer and Executive committee.
13. Manage administration all contracts and purchase order processes including: monitoring performance, prices, and certifications; exercising of options, conducting market analysis and negotiating prices; maintaining contract and purchase order files; issuing modifications as necessary; assisting management in resolving vendor issues; and resolving invoicing issues with Finance.
14. Develop pricing agreements and system contracts with suppliers.
15. Provide constructive input on legal contract documents related to purchasing terms, conditions, indemnification, intellectual property ownership, etc.
16. Define accountabilities for compliance tracking, analysis, reporting, and customer participation.
17.  Perform operational review of contract performance and spending by section.
18. Oversee requests for purchase from management.
19. Plan, organise and ensure implementation of processes and procedures to facilitate the procurement, storage and issuance of supplies to meet user demands.
20. Establish minimum order levels, in conjunction with management, and ensure re-ordering processes are initiated as required.
21. Manage procurement process to ensure the cost-effective acquisition of supplies and services.
22. Manage supplies budget and ensure value for money principles are used for procurement.
23. Negotiate prices and contracts with suppliers.
24. Monitor activities of procurement and inventory control functions to ensure compliance with procedures.
25. Oversees stock taking exercise
26. Initiate investigations into stock losses and engage internal audit and Chief Finance officer for escalation and/or presentation of findings.

Qualifications: Bachelor’s in supply chain management, Procurement or related area
Master’s in supply chain management, Procurement or related area would be an added advantage.

Experience: Five (5) years’ experience in a supply chain management or procurement and supplies including at least two (2) years at a supervisory level.

Competencies: Budget and resource management
Inventory management and demand planning
Negotiation
Financial monitoring and internal control management
Accountability, honesty and integrity
Communications, impact and influence