Procurement & Logistics Manager at The United Nations (UN)

Job Title: Procurement & Logistics Manager

Location:  Gaborone, Botswana

Company Name:  United Nations

Salary Range: Negotiable + Benefits

Job Department: Supply Chain

 

Overview of position

The United Nations {UN} Multi-sectoral seeks a qualified Procurement & Logistics Manager who will be responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with the mission. Procurement & Logistics Manager. Under the guidance and direct supervision of the Head of Support Services, the Procurement & Logistics Manger is responsible for the development and implementation of strategic and effective procurement services reflecting international public procurement best practices, compliance with UN’s procurement policy, rules, regulations and procedures, ensuring appropriate risk management and obtaining the best value for money for the acquisition of goods, services and the contracting of works. He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to procurement. The role requires a deep understanding of procurement policy and processes and the Procurement Manager should be able to apply them to the appropriate situations.The effective and successful achievement of results by the Procurement / Logistics Manager directly affects the overall efficiency of the region and specific project initiatives, in regards to procurement management, impacting the timely and effective implementation of the respective programmes and the business unit’s operations. Timely, market-aware, and accountable delivery of services, ensures business unit performance, efficiency and client satisfaction, which promote the image and credibility of the team and business unit as an effective service provider in project services and management. This enhances UN’s competitive position as a partner of choice in sustainable development and project services in the given geographical area. The Procurement / Logistics Manager will work in close cooperation with the Business Units and Project Managers and report to the management on central issues related to procurement activities.  S/he supervises and leads procurement personnel to deliver work results, in close cooperation with the leadership team in the given geographical area.

 

Functional Responsibilities

1. Leads the development and implementation of procurement and contracting strategies for goods, services and works, focusing on achievement of the following results:

• Appropriate application of United Nations procurement governance framework (rules, regulations, policies and tools) in Business Unit and Project operations.
• Provision of supply-market intelligence and analysis.
• Procurement strategies, approaches and plans designed and implemented according to cost reduction and saving strategies, applying:

– Expertise in market intelligence matched to business requirements;

– Optimal Stakeholder management principles;

– Sustainability criteria;

-Appropriate work processes to individual cases.

2. Manage and guide procurement processes for the acquisition of goods, services and the construction of works for the Business Unit, focusing on achievement of the following results, in compliance with the official procurement policies, rules, regulations and procedures:

• Sustainability embedded in the procurement process.
• Appropriate procurement modalities and instruments applied (e-sourcing, procurement and Rosters of Suppliers) based on individual case requirements.
• Creation, implementation and oversight of proper monitoring and control of procurement processes in Business Unit and projects.

3. Ensure introduction and implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

• Creation, development and management of rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms.
• Ensures that the e-sourcing tools are used in accordance with PG goals and standards in this area.

4. Team Management

• Facilitate the engagement and provision of high quality results and services of the team supervised through effective recruitment, work planning, induction, coaching, and promotion.
• Provide oversight, ensuring compliance by team members with existing policies and best practices.
• Lead and motivate the procurement team, ensuring that behavioral expectations are established and performance reviews are conducted fairly, accurately and timely.
• Support on-boarding of new procurement personnel, including planning and supporting capacity development

5. Knowledge building and Knowledge sharing.

• Organize, facilitate and/or deliver training and learning initiatives for Business Unit personnel on Procurement-related topics.
• Lead and conduct initiatives on capacity development and knowledge building for procurement personnel.

 

Key Competencies & Requirements

• Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
• Treats all individuals with respect; responds sensitively to differences and encourages others to do the same.
• Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
• Builds and maintains strong external relationships and is a competent partner for others
• Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.
• Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first
• Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal.
• Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements.
• Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
• Expresses ideas or facts in a clear, concise and open manner.

 

Education/Experience/Language requirements

Education:

• Advanced Degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field is required.
• A First University degree in combination with a minimum of seven (5) years’ qualifying experience, may be accepted in lieu of the advanced university degree.
• Chartered Institute of Supply and Management (CIPS) or similar international Certification, is desirable.

 

Experience:

• A minimum of 5 years’ professional experience in advising on procurement, implementing policies and procedure and delivery for complex environments, programs and services. OR 3 years of national experience + 2 years of international experience in the above mentioned functions is required.
• Experience in the usage of computers and Google suite or office software packages.
• Experience in working with the UN and/or multinational company or progressive company is required.
• Experience in working with a range of stakeholders in developing and developed countries is desirable.
• Experience with infrastructure-related procurement processes is highly desirable.
• Personnel supervisory experience in procurement is highly desirable.
• Experience in and knowledge of UN/international Procurement Rules and Regulations is highly desirable.

 

– Languages:

• English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English / French is required. Knowledge of another UN official language is an advantage.

 

– Assessment:

Qualified applicants may be evaluated through a UN competency-based interview and/or other assessment methods.

 

Special Notice:

By accepting an offer of appointment, Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

 

United Nations Considerations:

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity.

 

How To Apply

Interested applicants should submit their recent CV and application via the career email below: united.nations@careers-un.org

Only shortlisted applicants will be contacted for the UN competency-based skills assessment and the UN global recruitment virtual interview.

 

Deadline:

28^th March, 2024