The Document Controller will be responsible for managing the entire lifecycle of project documentation for expansion projects, including receipt, coding, distribution, storage, archiving, and handover. Establishing and maintaining a project document management system to ensure document control is standardized, secure and traceable thereby supporting smooth project execution and delivery.
MAJOR DUTIES AND RESPONSIBILITIES
Your key accountabilities include
- Researching industry best practice for document control and suggesting improvements to the organisation’s document management processes.
- Interrogating data to ensure accuracy.
- Ensuring all technical documents and contracts are collected and registered in EDMS system.
- Maintaining confidentiality around sensitive information and terms of agreements.
- Reconciling documents to ensure the correct process flow.
- Ensuring regulatory, legal, and security compliance.
- Retrieving files as requested by employees and clients.
- Developing and maintaining an inventory of document changes, plus a detailed record of contract amendments and timelines.
- Filing documents in physical and digital fashion.
- Managing the flow of outgoing and incoming documentation
- Collecting, scanning and uploading documents following set procedures
- Distributing project-related copies to internal teams.
- Acting as a liaison and coordinator amongst key stakeholders related to document control.
MINIMUM QUALIFICATIONS, COMPETENCIES AND EXPERIENCE REQUIRED FOR EFFECTIVE PERFORMANCE
- Bachelor’s Degree in Archives and Records management, Business Administration, or related field.
- Minimum of 3 years of document control experience on international projects
- Overseas project experience or foreign enterprise construction management experience preferred
- Ability to develop project document management plans, communication management procedures, and document distribution workflows/matrices.
Closing date: September 05, 2026
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